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The PIPA Foundation is committed to protecting your personal information and we want to maintain the trust and confidence of every one of our supporters, partners, as well as each visitor who uses The PIPA Foundation Website (www.pipafoundation.com).
The PIPA Foundation is a UK registered charity (Charity Number 1186192). It shares its Board of Trustees with Instituto PIPA, which is a Brazilian non-profit organisation established in 2009 to support, help, document and promote the development of Brazilian Contemporary Art. The relationship between The PIPA Foundation and Instituto PIPA is one of mutual support and collaboration.
Contact details for Instituto PIPA:
Rua Visconde de Pirajá, 509 – Casa 01
Ipanema – Rio de Janeiro
Contact details for The PIPA Foundation:
7 Daisy Lane
How We Collect Your Personal Information
While using our Website, we may ask you to provide us with certain personally identifiable information (“Personal Information”) that can be used to contact or identify you. We collect your information when you decide to interact with us. This could include when you sign up to receive emails from us or when you attend an event or apply to one of our programmes.
We use your Personal Information for providing and improving your Website experience. By using our Website, you agree to the collection and use of information in accordance with this policy.
We also look at how our audiences use our Websites, so that we can offer the best possible experience.
Personally identifiable information (“Personal Information”) may include, but is not limited to:
- Email address
- Telephone number
We collect information in a number of ways which are listed below:
- Download free content
- Contact us by post or email
- Attend an event
- Sign up to our mailing list
- Apply to one of our opportunities (e.g. residency programmes)
The Types of Information We Collect
We only collect the information that’s necessary to carry out our business, provide the particular service you’ve requested and to keep you informed.
When visiting our Website we may collect the following information:
- Automatically populated IP address: a public IP address is a unique number which allows a computer, group of computers or other internet connected device to browse the internet. The log file records the time and date of your visit, the pages that were requested, the referring Website (if provided) and your internet browser version. This information is collected to help diagnose and manage the Website, to audit the geographical make-up of users, and to establish how they have arrived at the Website.
- Cookies: Cookies are files with a small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a web site and stored on your computer’s hard drive. We use “cookies” to collect information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Website.
- We may employ third party companies and individuals to facilitate our Website, to provide Website services on our behalf, to perform Website-related services or to assist us in analysing how our Website is used.
- These third parties have access to your Personal Information only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
Why We Collect Your Personal Information and How We Use It
The information we hold on you will be used in a number of ways. Here are the main ones: to provide a service you have requested, offer you a personalised experience and understand our audience’s needs better, inform you of opportunities or updates you’ve asked for or contact you if we need to obtain or provide additional information (e.g. change of event time, application deadlines, residency dates).
Specifically, we use the information we collect from you in the following ways:
To carry out our business and to provide a service or carry out a contract with you:
- Provide the best possible customer services and to help us with internal administration
- Contact you with important information relating to your residency such as confirming your flights or timetable, reminding you of an upcoming deadline or letting you know about any particularities that may affect your visit.
Where we have your consent:
- Send you updates via email about new features available on the Website
- Email you about a specific topic you’ve requested to hear more on such as upcoming opportunities or other projects.
Where we have justifiable reason (including legal obligation and legitimate interest):
- Learn about your interests and preferences so that we can contact you with information that is relevant to you.
- For classifying our audience into groups or segments, using publicly available information. These segments help us to understand our audience better and ensure we’re sending relevant messages to each group
- Measure and understand how our audiences respond to a variety of marketing activities so we can ensure our activity is well targeted, relevant and effective.
- Analyse and continually improve the services we offer including our artistic output, our Website, and open call opportunities
- To help us run the test version of our Website that we use internally to pilot new features and ensure the smooth running of our web services.
- To keep our database accurate and relevant.
How We Handle Your Information and Other Organisations
The PIPA Foundation will never share, sell, rent or trade your personal information to any third parties for marketing purposes without your prior consent. Our Website may contain links to other sites that are not operated by us. If you click on a third party link, you will be directed to that third party’s site.
Some of our service providers may have access to your data in order to perform services on our behalf – Website hosting is a good example of this. We make sure anyone who provides a service for The PIPA Foundation enters into an agreement with us and meets our standards for data security. They will not use your data for anything other than the clearly defined purpose relating to the service that they are providing.
We may share your details with:
- Service providers who work on behalf of The PIPA Foundation, who we have entered into a contract with them or you, for example Website hosting, database services or email delivery service.
- Where required to do so (for example, if required to do so by the ‘know your donor’ principles under charity law or a court order), or when requested by the police or a regulatory or government authority investigating illegal activities.
Despite all our precautions, no data transmission over the internet is 100% secure. So, we cannot guarantee the security of any information which you disclose to us and so wish to draw your attention to the fact that you do so at your own risk.
How We Protect Your Data
The PIPA Foundation is committed to protecting the personal information you entrust to us. We adopt robust and appropriate technologies and policies, so the information we have about you is protected from unauthorised access and improper use e.g. our own network is protected.
As part of the services offered to you through The PIPA Foundation and Instituto PIPA Websites, the personal information you provide may be transferred to countries outside the European Economic Area (EEA). By way of example, this may happen if any of the computer servers used to host the Website are located in a country outside of the EEA. If The PIPA Foundation transfers your personal information outside of the EEA in this way, we will take steps to ensure that your privacy rights continue to be protected as outlined in this privacy notice.
We will keep your information only for as long as is reasonably necessary for the purposes set out in this privacy notice and to fulfil our legal obligations. We will not keep more information than we need. The retention period will vary according to the purpose. If you ask us to stop sending direct marketing communications to you, we will keep the minimum amount of information (e.g. name, address or email address) to ensure we adhere with such requests.
Further information on data protection regulations and laws can be found here:
Data Protection: https://ico.org.uk/for-the-public
If you have any questions about this Policy, please contact us.